Budget Validation Tab

The Budget Defaults section displays the default budget percentage.

Type the Percent of Budget Warning, which is the percentage to use to determine how much of the budget may be reached before the system issues a budget warning. Enter the amount as a percentage (e.g., .75 = 75%, 1.00 = 100%). It must be entered as a positive percentage greater than or equal to 0.00 and less than or equal to 100.00%. The default is 100.00, which indicates that the system displays a warning when the full budget amount has been used.

The Validations section displays the information used to validate budgets.

1. Select the Revenue Budgets check box if your organization wants the system to issue a warning when a revenue transaction exceeds the value entered in the Percent of Budget Warning box. This check box is selected by default. If it is cleared, revenue transactions are not validated with respect to the budget.
2. Select the Expense Budgets check box if your organization wants the system to issue a warning when an expense transaction exceeds the value entered in the Percent of Budget Warning box. This check box is selected by default. If it is cleared, expense transactions are not validated with respect to the budget.
3. Select the Revenues Must Equal Expenditures check box if your organization requires that budgeted revenues and expenditures balance. The check box is cleared by default; it cannot be selected if budgeted revenues do not currently equal budgeted expenditures.
4. Select a Budget Adjustment Rounding Method, which indicates what rule should be used to round budget adjustment amounts. The options are:
   • No Rounding–The system allows pennies to be entered for manually entered budget adjustments. System generated entries will include pennies.
   • Always Round Up–The system rounds the value of the transaction up to the nearest whole dollar. Pennies may not be entered.
   • Always Round Down–The system rounds the value down to the nearest whole dollar. Pennies may not be entered.
   • Standard Rounding–The system rounds the value of the transaction down for partial-dollar amounts from $0.00 to $0.49 and up for partial dollar amounts from $0.50 to $0.99. Pennies may not be entered. This is the default value.

   Note: This rounding method does not impact the Annual Budget Processing module. All amounts in that module only use whole dollars.

Click here to see a list of pages affected by Budget Rounding when Journal Detail is added for Budget Adjustment journals:

• Import Journals
• Validate Journals
• Recreate/Reverse Journals
• Import Template Journals
• Import Project Journals
• Validate Project Journals

Click here to see a list of procedures that are affected by Budget Rounding when Procurement Detail G/L Distribution is calculated and grouped for Budget Adjustment journals:

• Validate Funds for Soft Close
• Validate Purchase Orders for Soft Close
• Change Purchase Order-Complete Purchase Order

• Change Purchase Order-Complete Purchase Request

• Change Purchase Order-Update Purchase Request
• Accounts Payable Invoice Entry-Select Purchase Order

• Accounts Payable Invoice Entry-Select Shipper

• Accounts Payable Invoice Entry-Vendor Invoice Entry

• Accounts Payable Invoice Entry-Vendor Quick Invoice Entry

5. Select Exclude Unposted Budget Adjustments from Available Balance to specify how unposted adjustments should affect the balance. The options are: None, Positive Adjustments Only, Negative Adjustments Only, and Both Positive and Negative Adjustments. None is the default value.
6. After you enter all of the appropriate options, click Save to store these settings.